By-Laws of
Perry Hall Band Boosters Inc.
A Maryland Non-profit Corporation
And an IRS 510 (c) (3) Charitable Organization

Article I - Name

The official name of this organization shall be the Perry Hall Band Boosters.

Article II - Purpose

The purposes of this association are:
a. To lend support, both moral and financial, to all activities sponsored by the Perry Hall High School Band Program.
b. To cooperate with the Director of the Band Program in order to maintain the highest possible degree of efficiency of the program.

Article III - Membership

a. The membership of this organization shall include any band member, alumni, parent, or other person interested in the progress and development of the Perry Hall High School Band Program.
b. Voting Members: Parents of band members, Perry Hall High School Band Directors, and Perry Hall High School Principal and Assistant Principal overseeing the music department shall automatically be voting members.
c. Non-Voting Members: Alumni and other persons interested in the progress and development of the Perry Hall High School Band Program shall be welcome as non-voting members. Alumni parents, if actively involved in the organization and chairing a committee to work towards a specific venture, may be granted voting rights by the Band Directors for those motions directly related to their committee or venture.
d. No dues shall be required, nor paid.

Article IV - Officers

Section 1 - Officers
a. Officers shall include one president, one vice president, one or more secretaries, one or more treasurers, one or more parliamentarian/warden, and such others as the Executive Board shall find necessary and as shall be elected by the membership.
b. All officers shall be elected annually from nominations made by the nominating committee or nominations from the floor. A simple majority vote must be won for a candidate to win office.
c. In the event the office of president shall become vacant, the vice president shall become acting president. In the event any other office shall become vacant, it shall be filled at the next regular meeting by nomination from the Executive Board and a simple majority vote of membership present.
d. Officers shall be elected at the March meeting and shall take office at the April meeting. Transfer of duties between old and new officers will begin in April and continue through the end of the current school year.
e. Officers can be removed from office by three-fourths vote at any regular meeting after having been given advance notice and discussion with the Executive Board. Vacated positions will be filled as defined under Article IV Section 1.
Section 2 - Duties of Officers
a. The President shall preside at all meetings of the club and shall be an ex-officio member of all committees.
b. The Vice President shall assume all duties of the President in his or her absence and other duties may be assigned by the President. The Vice President shall be chair of the Ways and Means Committee.
c. The Recording Secretary shall keep the membership records and minutes of all meetings and attend to the correspondence, unless the Executive Board declares the need for a separate corresponding secretary.
d. The Treasurer shall receive all monies accruing to the Organization and shall deposit same in the approved depository under the name of the Perry Hall Band Boosters, Inc. The Treasurer shall keep an accurate and complete record of all receipts and disbursements. The Treasurer shall be a member of the Ways and Means Committee.
e. The Parliamentarian/Warden shall maintain copies of the Charter and By-Laws at all meetings and ensure all proceedings are executed in compliance with those managing documents.
f. All checks written by the Boosters shall require two (2) signatures. The President, Vice President or Secretary shall be authorized to be one signer on all checks and the Treasurer shall apply the second signature on all checks.

Article V- Meetings

a. The regular meetings of the club shall be held at least once per calendar month.
b. Parliamentary procedure shall be observed according to Robert's Rules of Order, newly revised.
c. Special meetings may be called by the Band Director(s) or the Executive Board with a minimum notice of forty-eight (48) hours.
d. A quorum for all meetings shall consist of a simple majority of members present after members have been notified by telephone and/or electronic communication prior to the meeting and must include the Band Director(s) and a majority of the Executive Board including the President.
e. Any voting member at any time may request that any vote be conducted by secret ballot.
f. Any voting member may request that a vote on any motion be tabled until the next regularly scheduled meeting.

Article VI - Board of Directors

a. The Band Director(s) shall oversee and/or be apprised (through communication with the Executive Board) of all activity of the Band Boosters Organization. The Band Director(s) may choose to exercise the option to vote on any matters and the vote of the Band Director(s) shall be counted as 51% of the total vote at any meeting.
b. Perry Hall High School Administrators may elect to exercise any level of authority and management at their discretion and in the best interest of Perry Hall High School, the students therein and the Board of Education of Baltimore County.

Article VII - Executive Board

a. The Executive Board shall consist of the President, Vice President, Secretary(ies), Treasurer, Parliamentarian/Warden and the Perry Hall High School Band Director(s).
b. The Executive Board shall have general supervision of the affairs of the Band Booster Organization, appoint all committee chairpersons and shall meet at times determined by the Band Director(s) or by a majority of the Executive Board.

Article VIII. Committees

a. The Nominating Committee, if established by the Executive Board, shall consist of five (5) members, two (2) appointed by the President and three (3) elected by the Executive Board at the regular February meeting. The committee shall make its repot at the March meeting.
b. There shall be the following standing committee chairpersons appointed by the Executive Board: Equipment, Chaperone, Publicity/Public Relations, Uniform, Band Camp and such others as the Executive Board shall find necessary.
c. The Fund Raising Chairperson shall be a member of the Ways and Means Committee.
d. The Ways and Means Committee shall submit their plans for raising funds to the Executive Board for approval prior to the submission to the membership for their final approval.

Article IX - Funds

a. All funds created under the sponsorship of the Organization shall be deposited by the Treasurer in a depository approved by the Executive Board.
b. Approval of the Executive Board shall be required for the disbursement of any Organization funds.
c. A proposed budget of the Perry hall High School Band Program shall be presented at the May meeting by the Perry Hall High School Band Director(s).
d. All expenses, $50 or less, directed by the Band Director(s) shall be accepted by the Executive Board. Expenses over $50 are subject to vote of members in attendance at a meeting by simple majority approval.

Article X - Financial Reports

a. The Treasurer shall be required to prepare a monthly financial report, a quarterly financial audit and an annual financial report and audit. These reports shall become a part of the permanent records of the Organization.
b. The Treasurer shall file copies of the above mentioned financial reports with the Executive Board and with such other persons or groups as the Executive Board shall direct.
c. An independent review of the financial statements shall be made in February of each year. A majority of the Executive Board shall select a qualified individual to conduct the review of the financial records. This report hall be given by the treasurer to the board and general membership in the first regular meeting of the next fiscal year.
d. The year ending financial review will be submitted by the outgoing Treasurer and given to the current fiscal year Treasurer when turning over financial records.
e. An annual information return, federal tax form 990 or 990-EX will be filed with the State and Federal Governments by the Organization's Treasurer by the 15th day of the 5th month after the end of the Organization's accounting period. As necessary, filings will be done with the State of Maryland as directed by the tax code and other laws of the State of Maryland.

Article XI - Amendments

a. The Charter may be amended by a two-thirds majority vote of the membership present at any regular meeting. The By-Laws may be amended by a two-thirds majority vote of the membership present. Amendments to the By-Laws or Charter may not be voted on at the same meeting when they are presented to the membership. The general membership may discuss the amendment and a grace period lasting until the next regularly scheduled meeting before a vote may occur.

Article XII - Dissolution

a. If at any time the Band Director(s) or Perry Hall High School Administration (as defined in Article III, Paragraph b) feel that the actions of any individual members or Officers of the Band Boosters or the Band Boosters Organization as a whole are being conducted contrary to the best interests of the Band Program or students of Perry Hall High School, the Band Director(s) or Administration may place any individuals or the organization as a whole on suspension. The terms of the suspensions shall be provided in writing to those persons or to the Organization at least one week prior to the suspension commencing. The terms of suspension shall include a period of not less than one (1) month and not greater than three (3) months and a detailed list of the actions that need to be taken in order to lift the suspension.
b. If an individual is placed on suspension three or more times for the same infractions, the Band Director(s) or Perry Hall High School Administration (as defined in Article III, Paragraph b) may elect to move directly to Article XII, Paragraph c and remove that person from office or membership.
c. Following the suspension as stated in Article XII, Paragraph a, the Band Director(s) or Perry Hall Administration may choose to remove any member or an Officer, Executive or otherwise, if it is considered to be in the best interest of the High School and the Band Program. The individual shall be notified in writing of the actions taken by the Band Director(s) or Administration. Such notification shall be given at least one week prior to the action.
d. Following the suspension as stated in Article XII, Paragraph a, the Band Director(s) or the Perry Hall High School Administration may disband the Band Boosters Organization if it is determined that actions of the Organization are perceived to be detrimental to the welfare and well-being of the Band Program or any individuals therein. The organization shall be notified in writing of the actions taken by the Band Director(s) or Administration. Such notifications shall be given at least one week prior to the action.
e. If at any time the general membership of the Band Booster Organization feels the direction of the group is contrary to the best interests of the students, the Director(s) or the band program, any member may make a motion for the dissolution of a member, Officer, or the Organization as a whole. The same procedures as outlined for administration dissolution shall take place (e.g.: a period of suspension must be established with a clear plan for reconciliation). A motion for dissolution from the general membership must pass with a three-fourth majority vote.
f. Upon the exercise of the dissolution clause of these By-Laws, all assets of the Band Boosters Organization shall become the property of Perry Hall High School Band Program.